Salutation
If you
are writing a personal recommendation letter, include a salutation
(Dear Dr. Smothers, Dear Ms. Miller, etc.). If you are writing a general
letter, say "To Whom it May Concern."
Paragraph 1
In the first paragraph
of the recommendation letter state the purpose of the letter.
Paragraph 2
The
second paragraph of the recommendation letter explains your connection to the
person you are recommending, including how you know them, and why you are
qualified to write a recommendation letter to recommend employment or graduate
school.
Body Paragraph 3
The third paragraph of
the recommendation letter contains specific information on the person you are
writing about, including why they are qualified, what they can contribute, and
why you are providing a reference letter.
If necessary, use more
than one paragraph to provide details.
Body Paragraph 4
When
writing a specific letter referring a candidate for a particular job opening,
the recommendation letter will include information on how the person's skills
match the position they are applying for..
Summary
This
section of the recommendation letter contains a brief summary of why are you
are recommending the person. State that you "highly recommend" the
person or you "recommend without reservation" or something similar.
Conclusion
The
concluding paragraph of the recommendation letter contains an offer to provide
more information. You can include a phone number within this paragraph. Another
option is to include a phone number and email address in the return address
section or signature of the letter.
Finish up your letter
with a formal letter closing and your name and title:
Sincerely,
Writer Name
Title
Title
